Your office network is a complex compilation of interconnected machines working together to maximize your productivity. But once cyber attackers are trying to get into it, it’s anyone’s game.
What might go unnoticed though? Your office printer.
Fortunately, there are ways to manage your organization’s printer security risks, and one of them might surprise you: a reliance on cloud services.
Here are three strategies to help protect information:
1. Trust the experts
Storing potentially sensitive data in the cloud might feel like handing over your newborn baby to a complete stranger, but even the most reluctant old-school IT pros are starting to get it: Storing data in the cloud is more like keeping money in a bank rather than under your mattress. It certainly has a less familiar feel than you’re used to, but it has vastly superior security and a team of people dedicated to protecting what’s yours. Ensuring that data stays secure and intact is both costly and time-consuming. But cloud application services are beginning to take on some of that burden. By partnering with a cloud backup solution, you can rest easy knowing your information is in good hands.
2. Prepare and secure before moving to the cloud
Transitioning to cloud services is actually quite easy, and the entire process can be completed in a matter of hours. However, gathering all of your information and planning for the switch over certainly takes time, effort and a plan. The first rule of thumb is to ensure there is a security policy in place for all network devices, printers too, and ensure that all employees understand and comply with that policy. An effective transition strategy should focus on finding the gaps in security first before anything further Is done. It is imperative to educate employees to guard against attacks. If a hacker tries to infiltrate a company's printer network and fails, other tactics may follow, such as email scams or other forms of direct contact.
3. Use security to improve overall digital improvement standards
Through research done by Oracle, it’s predicted that by 2020, 67% of organizations will interact with customers through cloud-supported mobile apps, and 87% will deliver a multichannel experience. By shifting IT burdens to cloud services especially as far as printing is concerned. This allows IT teams to focus on persistent threats that require their attention.For many organizations, their printing system is the weakest link in an otherwise reliable chain of security. The good news? It’s simple to reinforce. With a little bit of prep work and expert advice, flexibility for your IT team and their ability to focus on what matters is in reach!